• All volunteers must be at least 18 years of age, no exceptions.
• All shift times are approximate and may vary. We will do our best to keep things fair and consistent, however shift times and total work hours will not be the same for all volunteers. Volunteers must be flexible.
• Volunteers agree to be on time to all assigned shifts.
• Volunteer positions are filled on a first-come, first-served basis.
• Volunteers are preferred be residents of Oklahoma and the surrounding community.
• Regular email access is a must - most communication is via email.
When do we have to show up?
Check-in dates are as follows:
Volunteer Orientation is July 2, 2008 at 6:00pm at the Crowne Plaza Hotel. Job assignments will be given out, volunteer orientation and safety policies will be covered.
Conference Volunteers - Sunday July 20 1:00pm-3:00 pm Crowne Plaza
Festival & Production Volunteers - Sunday, July 20, 2008 5:00pm-7:00pm Capella's Lounge in the Blue Dome District
If you are accepted into the volunteer program, you will receive more specific information about your volunteer assignment and work schedule. We do have some pre-event duties that happen the week before Dfest, so you will be contacted if you indicate your availability to help with those duties.
What type of jobs/departments could I be working in?
There are a variety of different departments including festival and conference set-up and coordination, registration, information booth, sponsor booth, catering and hospitality crews, VIP set-up and maintenance, recycing, and Access, etc. Most of these positions are what we consider "Front of House" positions, and while we do have limited backstage, VIP, or production positions for volunteers, these positions require experience.
Volunteers are on hand to help out when and where they are needed. You may end up getting pulled from one area and shifted to another, based on changing needs. The key is to be flexible and willing to lend a hand.
Will I be assigned to cleanup detail?
All clean up is handled by a private company contracted by Dfest to clean the event site. Dfest volunteers will not be assigned to trash or port-a-potty clean up duty.
What is the street team effort?
Go to Fancorps.com/dfest to join our streetteam. With their point system and reporting system, you can be rewarded for your efforts and get cool Dfest stuff, including VIP badges, kick-off party passes, All-Event Badges and cool merch. For further questions contact: streetteam@dfest.com
We encourage all of our volunteers to join the Fancorps street team so you can receive special updates and information that only volunteers and street teamers are privvy to.
What's it like to volunteer?
In July in Oklahoma, it'll be hot work. Most jobs are mobile and require standing or walking for
extended periods of time. Make sure you are up for this - it's not a free ride and we depend on
volunteers to follow through with their commitment.
What's in it for me?
Beyond the personal satisfaction and total enlightenment most volunteers experience, gratitude
of Dfest organizers, and long-lasting friendships, there are tangible benefits. Volunteering gets you
in to the event, plus an Official Volunteering for Dfest t-shirt!
Do volunteers get to see the show?
All volunteers are free to enjoy the show while not scheduled to work so long as you arrive on time and ready to work when scheduled.
Can I request to work with a friend?
While we do our best, keep in mind that all requests are NOT guaranteed.
What happens after I register to volunteer?
Your information will be added to the volunteer database. Qualified candidates will be contacted
by someone in the volunteer program to discuss opportunities. Once selected, volunteers will
receive email reminders that include assignment information, logistical details, roles,
responsibilities and any other pertinent information. For this reason, it is imperative that you
have a valid email address that you check often. Please note that by filling out an application,
you are not assured a role in the festival. We have about 3 times the number of applicants
than we have positions to fill. We will contact you whether you are selected or not, but if you
have not been contacted by July 2nd, it is unlikely you will be placed.
Will I be trained to perform my job?
Absolutely! Prior to the festival, you will receive detailed instructions on your role. All volunteers
will also have a volunteer orientation.
What if my question isn't answered here?
If your question is not answered in this FAQ, please e-mail the head Volunteer Coordinator, Paige Laughlin at volunteers@dfest.com. Please note that due to an overwhelming number of volunteer questions, we will not respond to a question if the answer to the question is in the FAQ above.
